Position Overview

Under the direction of the Accounting Manager - Retail, the A/P Associate performs daily A/P postings related to 100 plus retail stores as well as 3 wholesale retail channels and an ecommerce channel in accordance with company policies and procedures. Duties also include processing intercompany product and parts invoices, incoming/outgoing freight postings, and all required communications throughout the process. This is a non-supervisory position.

Responsibilities

Facilitate JHT Invoice Process

• Download, print and track all invoice information from the CS-WEB (communicate with factory as needed)
• Forward shipping documents to Expeditors
• Post Virtual Good Receipts for warehouse shipments of finished goods
• Upon receipt, verify invoice details and post to SAP
• Update container tracking spreadsheet
• Maintain, track and file invoice folders

Freight invoices and payments

• Work directly with freight carriers to obtain spreadsheets with invoice information
• Obtain appropriate approvals for freight charges
• Prepare and enter SCAT files with correct coding and dating to SAP
• Prepare Wire Transfers for incoming Freight carriers
• Process Expeditor invoices and prepare weekly ACH info
• Knowledge of foreign currency exchange rates

Third Party Suppliers

• Process all third-party supplier invoices
• Track and record prepayments

General Accounts Payable:

• Download, print and track all invoice information from various sources
• Upon receipt, verify invoice details, obtain approval and post to SAP
• Coordinate with other AP staff to meet all business unit's vendor payment schedules and work with various payment vehicles
• Answer vendor's and internal staff inquiries on invoices & payments

Miscellaneous Job Functions:

• Establish and work to accomplish all personal and departmental KPIs.
• Assist others in the department when work load allows.
• Performs other duties as assigned

Qualifications

Education:

• Minimum High School Diploma
• Associate Degree in Accounting, Finance or related area
• Or a combination of education and experience

Experience:

• 3 to 5 years of experience in Accounts Payable, Accounting or related field
• Experience with SAP is preferred

Other Requirements:

• Proficient with Microsoft Word, Excel and Outlook
• Strong data entry skills
• Experience with Excel based invoice templates for mass uploading
• Intermediate to Advanced Excel abilities
• Be able to communicate clearly and work cooperatively in a fast-paced environment
• Adherence to all work process deadlines

Skills

Interpersonal:

• Ability to establish and maintain effective working relationships with diverse group of co-workers, customers and vendors
• Contributes to a positive working environment

Organization:

• Skilled in planning, organizing resources and establishing priorities for work assignments for optimum results
• Able to handle multiple projects and prioritize

Communication:

• Strong written and verbal communication skills

Quality of Work:

• Attention to detail
• Able to be consistently accurate
• Able to follow tasks to completion in a timely manner without sacrificing quality

Benefits:

We offer an excellent compensation package and team-oriented work environment with growth opportunities.

Some of our outstanding benefits include:

• Health & Dental Insurance
• Company paid Life Insurance
• 401(k)
• Paid Time Off benefits
• Free access to our state-of-the-art onsite workout facility
• Product discounts
• Wellness programs

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